Deadline:  Preliminary program for submission for approval of the content for the society: Friday, 07th February

Final Program deadline: Friday, 28th March

The proposed programme should include:

• Session Title (up to 110 characters including spaces)
• Session Description (up to 200 words. Hyperlinks can be included).
• Speaker Presentations Titles
• Timing – duration of each speaker presentation and full timing of the agenda
• Speaker/Moderator Full Name
• Speaker/ Moderator Country
• Speaker/ Moderator E-mail
• Speaker/ Moderator Affiliation (optional)
• Speaker/ Moderator Bio and Photo (please see specs below)

Please see below specs for Speaker Bio and Photo.

• Speaker Bio – up to 200 words.
• Speaker Photo – 180×240 px, JPG Format

Social Media Post: one post in Twitter and one post in LinkedIn (same post).

The post may include image and text.

Image:
For the visual, image should be 1600×900 px. – JPEG or PNG

Text:
The official length of the text (spaces included) for the posts is below, obviously, we recommend keeping the message clear, short, and concise. The aim is to catch the followers’ attention and quickly communicate your message (which is to encourages them to join your session or visit your booth).

• Twitter: 280 characters
• LinkedIn: 1300 characters

Boost your Post:

• It is possible to tag company’s account. Please specify which account we should tag.
• We strongly recommend including hashtags to help improve the visibility of the post. In terms of hashtags, it depends on what would you like to focus on. For example by topics.
  Some examples from IPVC Conference:
  #HPV, #cervicalcancer, #hpvelimination, #basicresearch, #cancerresearcher, #hpvresearch, #cancerprevention, #papillomavirus, #virology, #epidemiology etc.
  Please let us know which hashtag you prefer.

Timeline:

Action item 1: request  a date for the post –> up to 2 weeks before the requested date
Action item 2: submit post content (image + text) –> up to 1 week before the confirmed post date.

Important:

• Content is subject to approval
• Tagging is possible. Please advise which account should we tag (company account)
• We strongly recommend including hashtags to help improve the visibility of the post.
• May NOT mention a commercial product(s) or brand name(s).
• May NOT promote a specific session that mentions a product or a specific drug.
• Depending on the content of the session, it may or may NOT be allowed to promote it.
• News articles or official press releases may be shared, but it may NOT direct to a webpage of the product itself.
• When promoting a symposium, please include the following disclaimer: This session is not included in main event CME/CPD credit.
• Note that some sponsored posts may be rejected by Twitter/LinkedIn.

Deadline: 4 weeks before the meeting

File format: PNG or JPG (up to 800 kb)
Size: 780 x 1688 px

We recommend avoiding using small text, so the advert can be readable when displayed on a mobile screen.

Deadline: 5 Weeks prior mailshot launch date.

Deadline: 5-6 weeks before the meeting

Notes to the supporter:

• For Sponsors entitled to adverts in the printed program book as per their signed contract, please submit the file in one of the following formats at a resolution no less than 300 dpi: EPS, Illustrator, JPG or PDF. 
• When creating adverts for mobile app, program book and mailshots is allowed to promote product, symposia, or company promotion.
• Only when promoting symposia please add the following text inside: This session is not included in main event CME/CPD credit

Deadline: 2 Weeks prior to the start of the meeting.

Please click here to download the e-mail blast design requirements. These guidelines should be forwarded to your web-designer/Programmer. 

Important notes:

• In case the webmail is promoting a sponsored session, please include the following disclaimer:
  This session is not included in main event CME/CPD credits
• It is not allowed to use the society logo. The event’s banner will be added to the webmail’s header by Kenes.
• The “From” field will be “[EVENT ACRONYM] Supporters”.
• The exact launch date will be determined by Kenes in due course. The E-mail Blast will be sent out to the preregistered delegates who have agreed to receive promotional material from supporters.

Deadline: 2 Weeks prior to the start of the meeting.

Guidelines:

Please prepare 2 files according to the following specifications:

Banner/Image

• Format: JPEG
• Dimension: 300X250
• Width: 300 pixels
• Height: 250 pixels

1 PDF (this file will be linked to the banner/image) or any website link

• Format: PDF
• no limit of the pages

Important notes:

• When clicking on the Banner/Image, the PDF/A5 file will be displayed. For the Banner/Image, we recommend avoiding using small text.
• ​In case webmail is promoting a sponsored session, please include the following disclaimer:
  This session is not included in main event CME/CPD credit
• It is not allowed to use society logo. The official meeting banner will be added to the webmail’s header by Kenes.
• The “From” field will be “[EVENT NAME] Supporters”.
• The exact launch date will be determined by Kenes closer to the event. The E-mail Blast will be sent out to the preregistered delegates who have agreed to receive promotional material from supporters.
• Content received after the deadline may be processed for an additional fee of EUR 500.

Deadline: 4 weeks before the meeting

Specs:

• Message Title – Maximum 40 characters including spaces
• Message body – Maximum 140 characters including spaces

Important:

• Please make sure to indicate company name either on the title or in the message body.
• Please specify your preferred date and time (local time) when submitting the text.
  We will do our best to accommodate this request. The final schedule of the push will be determined closer to the event, considering the overall push notifications schedule of the vevent.
• Push notifications will be sent out during official breaks only in order not to disturb the participants who are inside session halls when sessions are taking place.
  The updated programme timetable including list of breaks can be found on the event website under “Scientific Programme” page.
• Kindly note:
  **Push Notifications are sent only to participants who download the app and accept to receive notifications.
  **Push notifications look different across various browsers, device types, and operating systems.

Bag inserts are to be printed and delivered to the venue by the supporter.
General guidelines:

• Final artwork (prior to printing) for approval  – 5 weeks before the meeting
• The bag insert should not exceed a double side of standard A4 dimensions.
• When promoting a sponsored session, please include the following disclaimer: “This session is not included in main event CME/CPD credit”.
• Quantity of inserts varies from event to event. We recommend checking the latest registration numbers with the Industry Coordinator, before production. 
• Inserts which do not arrive at the venue by the appointed day and time will not be included in the event bags.

Deadline : 5 weeks before the meeting